Where did the data go?
OTS is moving the data from Google Shared Drives into a single user鈥檚 OneDrive to avoid the duplication of data. The data will likely reside in the OneDrive of the user who created the Shared Drive.*
- Creator: The user who created the Shared Drive.
- Owner: The users who manage the Shared Drive.
- Member: The users who read or edit files within the Shared Drive.
When a user creates a Shared Drive, they automatically become an owner of it too. However, due to the distinctions above, it is possible for a creator to no longer be an owner. If the creator leaves the Shared Drive, they will no longer be an owner. The user account will forever hold the title of creator, although they no longer have access or control over the Shared Drive.
*If the creator is no longer a member of the Shared Drive, the data will be migrated into the OneDrive of the alphabetically-first Owner. For example, if Beth and Anna are both owners of a Shared Drive in which the creator is no longer present, the data will be migrated into Anna鈥檚 OneDrive. Once the migration is complete, the data can be moved to another鈥檚 OneDrive or to a SharePoint site if appropriate.
Examples of a creator no longer having access to the Shared Drive:
- If the Drive was created by a student graduating in Spring 2024 but owned by a faculty or staff member, a copy of the drive will be migrated to the faculty or staff member鈥檚 OneDrive.
- If the Drive was created or owned by alumni but also owned by a faculty or staff member, a copy of the drive will be migrated to the faculty or staff member鈥檚 OneDrive.
What if the Shared Drive had multiple Owners?
If there were multiple staff with the owner designation, OTS migrated the data into the OneDrive of the alphabetically-first email address. For example, if alice@illinoistech.edu and beth@illinoistech.edu were both owners of the Shared Drive, the data would have been migrated to Alice鈥檚 OneDrive.
Can this data move to SharePoint?
Once the data has been migrated into a OneDrive, that person may then move it into a SharePoint site.
Not sure where your data is?
Please reach out to supportdesk@illinoistech.edu with the name of your Google Shared Drive to confirm the destination of the Drive.